1. Introduction: Tragopan Security Solutions is committed to conducting procurement activities in a fair, transparent, and ethical manner. This Procurement Policy outlines the principles and guidelines that govern our procurement process to ensure optimal value for money, while also promoting sustainable and responsible procurement practices.

2. Objectives: a. To procure goods and services that meet the company’s needs, quality standards, and budgetary requirements. b. To ensure that all procurement activities are carried out with fairness, impartiality, and transparency. c. To encourage competition and create opportunities for diverse suppliers. d. To comply with all applicable laws, regulations, and ethical standards during the procurement process.

3. Procurement Process: a. The procurement process will be managed by the Procurement Department or authorized personnel within the company. b. The process will include the identification of needs, supplier selection, negotiation, contract management, and supplier performance evaluation.

4. Supplier Selection and Evaluation: a. Suppliers will be selected based on criteria such as quality, cost-effectiveness, delivery capabilities, compliance with regulations, and environmental and social responsibility. b. Tragopan Security Solutions will maintain a list of approved suppliers who meet the necessary criteria and are qualified to provide the required goods and services.

5. Competitive Bidding: a. Competitive bidding will be encouraged for significant procurement decisions to ensure transparency and fair competition. b. The procurement process will adhere to the relevant laws and regulations governing competitive bidding.

6. Sustainable Procurement: a. Tragopan Security Solutions is committed to incorporating sustainability considerations in procurement decisions. b. We will give preference to suppliers who demonstrate responsible environmental practices and comply with ethical standards.

7. Conflict of Interest: a. Employees involved in the procurement process must disclose any potential or actual conflicts of interest. b. Conflicts of interest will be managed appropriately to ensure impartiality and transparency.

8. Compliance and Ethical Standards: a. All procurement activities will be conducted in full compliance with applicable laws and regulations, including the UK Bribery Act and the Competition Act. b. Suppliers will be required to adhere to ethical standards and comply with Tragopan Security Solutions’ code of conduct.

9. Contract Management: a. Contracts will be documented in writing and will clearly outline the terms, conditions, and deliverables. b. Effective contract management practices will be employed to monitor supplier performance and ensure adherence to contractual obligations.

10. Review of the Policy: This Procurement Policy will be reviewed regularly to ensure its continued relevance and alignment with evolving procurement practices and legal requirements.

Remember to customize this policy to align with the specific procurement practices and procedures of your company. Additionally, ensure that all employees involved in the procurement process are familiar with and adhere to the policy’s principles and guidelines.